• Subject access request
  • The following information will help you make your request and applies to all requests whether made online or by post. Read this page carefully.  



    You might also want to take a look at further guidance for your request and our terms and conditions for subject access, which includes privacy information.



    Proof of identity



    You must provide valid proof(s) of identity which clearly show:

    • your name;
    • date of birth; and
    • current address.



    Valid proofs of identity include:

    • a bank statement or utility bill (e.g. gas, electricity, landline telephone, council tax) dated within the previous six months
    • a passport/identity card
    • a valid driving licence
    • a birth/adoption certificate
    • a medical card
    • a rent agreement
    • an enrolled deed poll certificate



    Not all identity documents will include your date of birth and current address, so you may need to send us more than one.  

     

     

    Does you ID show?

    It will help us process your request if at least one proof of identity is photographic, such as your passport or driving licence.



    If you need to send multiple documents they must be in separate files, each one no more than 2MB in size. The format of your proof(s) must be either JPG, GIF, TIF or PDF. If we can’t read your document due to low image quality then your request may be delayed.



    If you submit your request by post make sure you include copies of your proof of identity documents with your form.



    Address history



    It will help us if you provide your address history for the last 10 years, including the dates you have lived at the address(es). If you have lived outside of the UK for more than 10 years, you will also be asked to provide your last UK address.



    Third party requests



    If you need to make a request on behalf of another adult, which is only acceptable in an official capacity, you must provide us with a copy of the relevant legal document. This might be a power of attorney document, a signed letter of authority or an authorisation document.



    Please note that you must provide proof(s) of identity of the person you are making a request for, which clearly shows their:

    • name;
    • date of birth;
    • current address; and
    signature



    Proof of their signature is required in addition to the usual requirements so that we can check it against the relevant legal document.

     

    You must also provide proof(s) of your identity that clearly show your name, date of birth and current address.



    Without these, we will not be able to process the request.



    Online requests



    If you submit your request online you must provide a valid email address.



    If you start the online request form you won’t be able to come back to this page without losing your details, so you’ll have to start again. The form will time out after 60 minutes of inactivity and all data will be deleted.

     

    About your request


    There is no fee to request your information. Your request will be processed within one calendar month and you will be notified once we receive your request. Your result will be sent to you either by email or to the address provided on your request form.



    This request will provide you with information held about you on the PNC. This will include your name, date of birth, address(es), and conviction history (where applicable).



    It won’t provide you with information held about you on local police force systems, such as statements, incidents you’ve been involved in, or records of interviews. If you want information like this, you will need to contact the relevant police force.



    Please note that your right to access your information is provided by the Data Protection Act (DPA) 2018 and is supplied for your own personal use. It is not intended for immigration or employment purposes. If you have been asked to make a subject access request, please read 'I've been asked to make a subject access request, what should I do?' on the further guidance page.



    Please be aware that any person who impersonates or attempts to impersonate another may be guilty of an offence. The information supplied in connection with this request will be used for the purpose of processing this request and to ensure accuracy of police systems.



    Request your information

    It’s quicker and easier to submit your request online. To do so, tick the box below to confirm that you have read this page (you won’t be able to return here once you start without losing your details). You can then start your request. Alternatively, if you would like to submit your request by post, please click here.

     


  • Please tick here to confirm you have read this information.


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