• Subject Access Online Application - Before You Start
  • Please read the guidance notes below before starting your Subject Access online application. We also recommend you read our frequently asked questions and our terms and conditions.


    What you will need

    1. Proofs of identity - You must upload TWO different official proofs of identity which must between them clearly show your name, date of birth, current postal address and signature. Your proofs must be in separate files. It will assist us with processing your application if one of your proofs is a photographic identity document such as your passport or driving licence. Valid proofs of identity include:


    • Bank statement or utility bill (e.g. gas, electricity, telephone, council tax) dated within the previous 6 months
    • Passport/identity card
    • Valid driving licence
    • Birth/adoption certificate
    • Medical card
    • Rent agreement
    • Deed poll certificate


    2. Copies of any necessary legal documents e.g. Power of Attorney, authorisation document, signed letter of authority etc (if applicable).


    3. A valid email address.


    4. Your address history - You must provide your address history for the last 10 years, including the dates you lived at the addresses. If you have lived outside of the UK for more than 10 years you will also be asked to provide your last UK address.


    PLEASE NOTE: Each file you upload must be no more than 2MB in size and must be in JPGGIFTIF or PDF format. Please note that if we cannot read your documents due to low image quality then your application may be delayed.


    Completing the form

    Once you start the application you will not be able to save it and return to it later on. If you exit or you don’t move forwards or backwards for 60 minutes your data will be deleted.


    If you cannot upload your proofs of identity or pay by debit or credit card you can apply by post.


    Third party applications

    We can only supply personal data to the individual to whom it relates. If you are making an application on behalf of someone else (known as a 'third party application') you will need to provide a signed letter of authorisation from the person whose data is being requested, plus proofs of identity that show the true applicant's signature. Valid proofs include a passport, driving licence or identity card. You must have scanned copies of these documents saved to your computer or device.



    The fee for making a Subject Access application is £10.00 sterling. To apply online you will need to make this payment to the Police and Crime Commissioner for Hampshire via the Worldpay payment service using a debit or credit card. We accept the following card types:




    What happens once you submit your application?

    We will notify you by email when we receive your application. We will process your request within 40 days and send a response to you either by email or to the address shown on your application form and confirmed by your proofs of identity, or to the alternative address specified on your application. The £10.00 fee includes standard postage to a UK address or standard airmail to an overseas address.


    If there is an issue with your application and we have to contact you for further information, your application may be delayed.



    WARNING: Any person who impersonates or attempts to impersonate another may be guilty of an offence. The information supplied in connection with this application will be used for the purpose of processing this request and to ensure the accuracy of Police systems.



  • Tick here if you require information held about you on the Police National Computer (PNC). If you require other information which may be held about you by the Police Service, you should contact the Police Force you believe holds the information or your local Police Force.


    Please Note - Information provided under the Subject Access provisions of the Data Protection Act 1998 is supplied for your own personal use and is not intended to be used for immigration or employment purposes.


    You will not be able to return to this page once you have started your application.